Empower Conferences and Events Management Service
Organising and holding an organisational event can be time consuming and stressful – so let Empower do the hard work for you...
We now offer our expertise and the assurance of Empower quality and standard in conference and event management.
In line with Empower’s dedicated and personal approach with our clients and their organisations, we will work closely with you to help you ensure that your conference or staff event is both successful and tailor-made to your needs and budget.
We understand that your events and conferences are an important reflection of you, your staff and your organisation. We also understand that every organisation’s needs are different, and so we have put together 7 event packages for you to choose from, all with varying degrees of service from ourselves. We can also work with you to create a bespoke package, should you wish to choose a variety of features unique to you.
Our dedicated Conference and Events Officer will provide you with professional and appropriate guidance and advice, as well as working to ensure that your event is a true success.
Features and benefits:
- Affordable quality assurance tailored to your organisation’s needs.
- All advertising and promotion – Guaranteed high profile event; raised profile of your organisation; directly links to delegate and exhibitor numbers.
- All delegate and exhibitor bookings – High level of professionalism which reflects on your organisation; quick resolution of issues which promotes good customer service. Also, through our links with key organisations, we can help you develop a successful exhibition element which will generate income, make your budget go further and offer another dimension to your event that your delegates will love.
- We process booking forms and payment – Payments processed through a designated client online bank account, ensuring peace of mind and assurance of payment which gives you peace of mind; and quick resolution of any issues, should they arise.
- All keynote speakers and performers (if applicable) – Links with a wide range of prolific and relevant speakers and performers; negotiated rates for high profile speakers; we will ensure all speakers are fully briefed to ensure they are appropriate and on the message; guest speakers will be well supported and will feel valued by your organisation.
- Promotional materials – Highly effective sponsorship strategy; materials produced to the highest quality in line with your budget.
- Provision of staff on the day of the event. – Ensures that you are fully supported during the event; experienced, professional staff; quality assurance; reassurance that your delegates and exhibitors are looked after and any issues are resolved quickly and professionally.
- Budget advice and guidance – Ensures you get the highest standard for the best price; we will negotiate with venues, AV companies and guest speakers on your behalf and meet your budgeting needs; Ensures your event reaches its potential at a price that suits you.
All these benefits are available to you, no matter what package you choose. Guaranteed quality of service regardless of requirements and budget.
- All advertising and promotion.
- All delegate and exhibitor bookings.
- We process booking forms and payment.
- All keynote speakers and performers (if applicable).
- Promotional materials e.g. programmes, delegate bags etc.
- Provision of staff on the day of the event.
- Budget advice and guidance.
- We deal with the bookings process only.
- Provision of Empower staff on the day of the event.
- The organisation will handle promotion and book their keynote speakers (if applicable).
- We will create the booking form and email out.
- We will then process the forms and payment.
- We will be implementing strict guidelines here to ensure best practice, and because it’s other people’s money, we need to be able to cover our own backs! e.g. strict deadlines for booking forms, purchase orders, invoiced within a certain amount of time etc.
- We promote the event only.
- We will draft promo emails, target relevant work sectors etc.
- We generate interest in the event.
- The provision of staff on the day of the conference.
- Empower staff on hand to provide information, direct delegates to workshops - all practical elements of event.
- We promote event to exhibitors only.
- Provision of Empower staff on the day of the event.
- We generate interest amongst potential exhibitors.
- We process exhibitor bookings only.
- Option of having an Empower staff member to take care of the exhibition side of the event only.
- We promote delegate places only.
- Provision of staff on the day of event.
- We generate interest amongst potential delegates.
- We process delegate bookings only.
- We organise the venue, catering, AV and practical elements of the conference.
- Provision of staff on the day of event.
- Option of having a budgeting meeting with our finance officer; we would advise, provide them with an outline of realistic costs, guideline on hidden charges etc. This should avoid over-budgeting, and making a loss.
- Option of having an Empower staff member on hand on the day of the event to deal directly with the stadium events coordinator, stadium staff, AV staff etc.
